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Microsoft 365 VS Google Workspace

Microsoft 365 (previously Workplace 365) and Google Workspace (previously G Suite) are the 2 hottest productiveness suites amongst each enterprise and SMB (Small and Medium-Sized Enterprise) clients. Each supply a wide range of collaboration and group productiveness enhancement instruments to assist companies carry out at their greatest.

Nonetheless, with a number of options and advantages accessible, generally it’s tough for companies to resolve which productiveness resolution is greatest for them. That can assist you with that, now we have give you an in depth comparability of Microsoft 365 and Google Workspace options. We might be speaking in regards to the main options each platforms supply whereas evaluating them with one another.

Fast Entry


What’s Microsoft 365?

Microsoft 365 is a productiveness and collaboration instrument that comes geared up with modern Workplace apps and clever cloud companies backed with world-class safety.

It’s designed for residence, enterprise, and enterprise customers. On this article, we might be specializing in its enterprise plans.

What’s Google Workspace?

Google Workspace (previously G-Suite) provides cloud-based productiveness and collaboration instruments for modern-day companies of all sizes.

From customized electronic mail options to acquainted collaboration instruments like Gmail, Chat, Meet, Docs, Sheet, Slides, Varieties, and extra – Google Workspace accommodates the whole lot a contemporary enterprise wants to enhance productiveness and collaborate in real-time.

Plans and pricing

Each Microsoft 365 and Google Workspace supply a wide range of plans to assist each people and enterprise customers decide a plan that works for them.

The plans for Microsoft 365 are divided into 4 classes as per totally different customers’ wants – Private and Household, Enterprise, Enterprise, and Training.

On this article, we might be specializing in the Enterprise Plans just for the sake of comparability. With ZNetLive, the Enterprise Primary Plan begins from ₹ 105 per person/month and the Enterprise Premium is priced at 1,502 per person/month. The main comparability options throughout plans embody the online and cellular model availability of Workplace apps, storage, electronic mail and calendaring, desktop variations of Workplace apps, assist and deployment, and extra.

The plans on the screenshot above present ZNetLive Unique pricing.

Google Workspace’s pricing can also be thought of for enterprise customers. Customers can select among the many Enterprise Starter, Normal, Plus, and Enterprise Plans. Google Workspace’s Enterprise Starter Plan from ZNetLive begins from 123 per person/month. The Enterprise Plan is accessible at ₹2,066 per person/month. Each plan contains Gmail, Drive, Meet, Calendar, Chat, Jamboard, Docs, Sheets, Slides, Maintain, Websites, and Varieties.

The plans on the screenshot above present ZNetLive Unique pricing.

Microsoft 365 Vs Google Workspace – Options

E-mail: Outlook Vs Gmail

E-mail is a vital a part of communication and each Microsoft 365 and Google Workspace supply dependable and safe electronic mail options – together with devoted electronic mail apps and storage choices.

Microsoft 365’s electronic mail app is called Outlook. The e-mail internet hosting comes with a 50 GB mailbox (Plan: Enterprise Primary) with the choice to decide on a customized area title. The Outlook app accommodates electronic mail, calendar, contacts, duties, insights, and loads of different instruments that can assist you work effectively. It permits sharing attachments straight from OneDrive. You can even e-book convention rooms or observe RSVPs for conferences straight out of your Calendar. It has built-in intelligence with computerized invoice funds and reminders.

Supply: Microsoft

The e-mail app provided by Google – popularly generally known as Gmail is far more than a easy emailing resolution. It permits customers to talk, make voice or video calls, and collaborate in actual time. It additional provides customized electronic mail – that can assist you arrange knowledgeable electronic mail in your firm like priya@yourcompany or vegas@yourcompany. You can even create group electronic mail IDs like content material@yourcompany. You possibly can join along with your colleagues utilizing instruments like Google Meet or Chat or ship calendar invitations from inside your Gmail account.

Supply: Google Workspace

Gmail Vs Outlook at a look

Outlook Gmail
Interface The Outlook Interface could be accessed by the highest bar generally known as Ribbon. It has a number of options and totally different ribbons for various views like Mail, Calendar, Contacts, Notes, and so forth. Gmail’s inbox is extra streamlined – whereas it doesn’t have as many options as in comparison with Outlook. Gmail makes use of Labels as a major filter that can assist you manage your inbox.
Accessibility Outlook has each net and desktop variations. It’s primarily an electronic mail shopper. Gmail is mainly a webmail service. Nonetheless, it can be accessed on a desktop utilizing third-party apps.
Storage Outlook makes use of OneDrive for storage.
The Enterprise Primary Plan comes with cloud storage of 1 TB.
In Gmail, customers can save information in Google Drive.
The Enterprise Normal plan comes with 30 GB of cloud storage.
Safety Customers have the choice to encrypt emails earlier than sending them. The emails are encrypted utilizing TLS (if the receiving celebration helps TLS).
It additional helps two-step verification.
Group • Outlook permits customers to arrange their mail in keeping with totally different classes like by mission, by the shopper, by significance, and so forth.
• You possibly can flag vital emails and even color-categorize them.
• New messages on the identical electronic mail thread seem as single entries within the inbox
• Gmail permits customers to mark emails as belonging to totally different labels and classes.
• As a substitute of flags, you’ll be able to star mark messages as vital and never vital.
• Gmail helps thread view – all messages associated to a dialog could be considered as a single merchandise.
Customizability In Outlook, you’ll be able to change the looks of the app utilizing customized themes. Nonetheless, it’s not as versatile as Gmail. Gmail provides a great deal of customizability and themes to make your inbox look enticing.

Communication: Microsoft Groups Vs Google Chat

Video conferencing is a vital a part of fashionable group communication and collaboration, particularly within the distant working period.

Each Microsoft 365 and Google Workspace supply devoted video conferencing purposes – Microsoft Groups and Google Meet, respectively. Microsoft Groups is a complete video conferencing and collaboration instrument that enables groups to remain linked on the go; share information and paperwork; chat, name, or just share the video. It comes with loads of options to assist groups keep linked and innovate shortly. It comes as part of the Microsoft 365 providing. Nonetheless, additionally it is accessible as a standalone app (relying on the plan).

Supply: Microsoft

Google Meet, previously generally known as Hangout Meet, is a video conferencing instrument provided by Google – each as a standalone resolution and as part of Enterprise Plans. With options supporting easy scheduling, sharing screens, broadcasting inside occasions, and so forth. – it helps you keep linked in a digitally scattered world. In contrast to Groups, Google Meet is only for video calls and conferences.

Supply: Google Workspace

Microsoft Groups Vs Google Meet at a look

Microsoft Groups Google Meet
Free Trial Out there Out there
Usability It’s perfect for Microsoft 365 customers or enterprises with giant groups. It’s perfect for Google Workspace customers and each small and medium sizes companies.
Accessibility You want the desktop model.
It additionally helps Cell App.
It may be utilized in a browser.
It additionally helps the cellular app.
Options • Customizable Backgrounds
• In-transit encryption
• 250+ app integrations
• Display sharing
• Straightforward Visitor Entry
• Audio and video preview display screen
• Stay captioning
• Customizable backgrounds
• Display sharing
• Google Workspace Integrations

Storage: OneDrive Vs Google Drive

After we discuss cloud-based productiveness suites like Microsoft 365 and Google Workspace, we can’t stress the significance of storage sufficient. Engaged on the cloud, you’ll need ample storage to save lots of your knowledge together with information, paperwork, photographs, and so forth.

Microsoft 365 provides OneDrive as its cloud storage software. It permits customers to retailer, share, and sync crucial knowledge and information. As it’s based mostly on the cloud, customers get to take pleasure in anywhere-anytime entry together with sturdy knowledge backup and safety measures in place. The Enterprise Primary Plan provides 1 TB of cloud storage – which is kind of beneficiant when in comparison with Google Drive. (Extra on this later)

Supply: Microsoft

Google Drive is an especially in style cloud storage resolution – amongst each particular person and enterprise customers. Similar to OneDrive, it means that you can retailer, share, and collaborate on paperwork and entry information by way of any machine, pill, or another machine. It’s a cloud-native software and thus eliminates the necessity for native information and minimizes the danger of information loss. Speaking in regards to the entry-level storage accessible – the Enterprise Starter Plan provides 30 GB of cloud storage per person.

Supply: Google Workspace

OneDrive Vs Google Drive at a look

OneDrive Google Drive
Free Plan Customers get 5GB of free storage. Customers get 15GB of free storage.
File Sharing Customers can share information by way of hyperlinks or ship them on to customers’ electronic mail ID by way of OneDrive. Extra safety and sharing options can be found with the assistance of SharePoint servers. Customers can create shareable hyperlinks or straight add customers.
Options • Doc Scanning
• On-line photograph storage
• Private Vault
• PC folder backup
• Actual-time enhancing on Workplace paperwork
• Permits to view any sort of file and helps Microsoft Workplace information as effectively
• Staff collaboration
• Constructed-in editor
• Converts PDFs to Docs
• Doc scanning

Content material Creation Apps

Microsoft 365 – the acquainted Workplace Apps

Microsoft Phrase: Microsoft’s legacy doc writing and enhancing app – Phrase, doesn’t want any introduction. All Microsoft 365 plans include Phrase – nevertheless, the desktop model shouldn’t be included within the Microsoft 365 Enterprise Primary. You will want to make use of the online model. Phrase is turning into higher with each new replace – discover new integrations and clever options to make writing enjoyable. For extra function entry, it is best to use the Desktop model.

Microsoft Excel: In a data-driven world, crunching numbers is a vital a part of on a regular basis life. Microsoft Excel means that you can retailer, share, and manage knowledge. Use fashionable formulation to carry out calculations and current knowledge in a compelling format. Once more, it’s accessible with all Microsoft 365 Plans – with the desktop model not accessible within the Enterprise Primary plan.

Microsoft PowerPoint: With PowerPoint, you and your group can create highly effective and well-designed slides. Even when you’ve got no designing expertise, you should use built-in options and design ideas provided in PowerPoint to create impactful slides. It now additionally helps 3D objects and animations. You possibly can convert handwritten notes into textual content utilizing the applying.

Google Workspace: Content material creation on-the-go

Google Docs: Docs can be utilized straight from a browser and customers don’t want to put in any software program for utilizing it. It permits real-time enhancing, and each change is routinely saved. The Doc information are saved in Google Drive. The built-in chats function permits customers to speak whereas enhancing. You can even import Microsoft Phrase information to make them immediately editable. Nonetheless, among the codecs would possibly change.

Google Sheet: For knowledge group and administration, Google Workspace provides Google Sheet – a wise and collaborative spreadsheet. Similar to Excel, it additionally permits customers to make use of formulation for calculations. It additional helps developments and customizable visualizations.

Google Slides: For creating displays, Google Workspace provides Slides. It means that you can work on a single presentation with real-time collaboration in order that your shopper or your group can work on a presentation collectively. You possibly can management who will get permission to edit, view, or add feedback. On the subject of Phrase and knowledge processing purposes accessible in Microsoft 365 – customers have the choice to work offline by utilizing the desktop variations of every of the apps we mentioned above. Furthermore, the desktop variations have extra options in comparison with the browser variations.

Cell Apps – Microsoft 365 Vs Google Workspace

Each the productiveness suite options supply cellular apps (iOS and Android) for added performance and productiveness.

You can even discover separate apps for Microsoft 365 purposes like Microsoft Phrase, Groups, OneDrive, Excel, and so forth. One of many enticing choices is the supply of a single app – Workplace Cell. It helps customers to view and edit Phrase, Excel, and PowerPoint information from a single software with no need to modify. (If you wish to learn extra on it, click on right here)

Google too provides cellular variations of Gmail, Drive, and Meet. Nonetheless, the cellular apps of each the productiveness suites are restricted when it comes to function assist as in comparison with their full-fledged net and desktop variations.

Superior Options in Microsoft 365 and Google Workspace

Other than the frequent options – there are just a few superior options that each these productiveness suites supply – that you could concentrate on earlier than making a purchase order.

Microsoft 365 Superior Options

  • Actual-time co-authoring: This function means that you can co-author paperwork in actual time alongside along with your teammates or your shoppers.
  • Sharing Hyperlinks: With this function, as a substitute of attaching information to emails, you’ll be able to insert a hyperlink and handle permissions like enhancing and viewing. This makes doc sharing fairly simple.
  • Energy Map in Excel: This function can assist you flip knowledge right into a map with highly effective and interactive knowledge visualization.
  • Convert to PDF: This function means that you can save paperwork to PDF model simply with none formatting points.
  • Work Offline: Microsoft 365 helps you’re employed offline and sync adjustments when linked to the web. There’s additionally the model management function that can assist you decide the proper model of any doc.
  • Planner: With Microsoft Planner, you and your group can plan workflows and manage collaboration – assign and share duties.
  • Sensible Mail Muddle: This function makes use of mailbox guidelines to routinely manage mail – in order that high-importance ones are seen first and different emails are moved to the Muddle folder.

Instructed Studying: 8 thrilling options to concentrate on in Microsoft 365

Google Workspace Superior Options

  • Confidential Mode: It’s a safety function that enables Gmail customers the proper to manage who can copy, obtain, print, or ahead emails and attachments. Customers may add an expiration date to their emails for added safety.
  • Doc Versioning: Doc versioning in Google Workspace apps helps you observe adjustments in a doc – who made these adjustments – when these edits had been made. You possibly can roll again to a most well-liked model of the doc and even title them individually.
  • File sharing by Drive: Gmail customers can straight insert information from Drive (as much as 10 GB). The automated synchronization of all Workspace-created information to Drive is one other added benefit.
  • Offline Mode: Google Workspace permits customers to work offline i.e., with out an energetic web connection. All adjustments to the file are synced as quickly as you connect with the web.
  • Pageless Docs: This format helps you take away the boundaries of the web page you might be engaged on. This lets you share the web page throughout any machine or display screen – making it simpler to work with extensive tables.
  • Smarter Assembly Notes: This function routinely imports any related data from a Calendar Assembly invite.

Work in Meet: With this, you’ll be able to straight current your content material (doc, slides, or sheets) on a name with out having to modify home windows. It additionally provides reside captioning in Meet.

Administration and Safety: Microsoft 365 Vs Google Office

Each Microsoft 365 and Google Workspace could be managed from an internet interface.

Directors can create a number of person teams, assign insurance policies, configure safety choices, test notifications, view occasions, and so forth.

Google Workspace assigns Tremendous Admin and Delegated Admin roles. By default, when a person indicators up for a brand new account, he might be assigned the Tremendous Admin position. As an excellent admin, you’ll be able to assign new roles and delegate duties.

Microsoft provides an Admin heart from the place you’ll be able to handle varied Microsoft 365 purposes. You possibly can handle facets like Customers, Teams, Roles, Help, Billing, Assets, Well being, and so forth. by the admin heart.


Each Microsoft 365 and Google Workspace take the safety of their shoppers severely. A number of security measures can be found to assist customers safeguard their accounts and forestall knowledge loss or theft. Each options assist multi-factor authorization. With larger subscription plans, you get superior security measures.

Google Workspace provides security measures like:

Superior Safety Program – provided to probably the most susceptible customers resembling celebrities, journalists, and enterprise leaders.

Vault: It’s an e-discovery and data governance instrument. With this, admins can maintain data and even delete any probably dangerous data.

Information Loss Prevention: It permits admins to create and apply guidelines to manage the content material that customers can share outdoors the group.

Safe LDAP: It gives a easy and safe method to join LDAP (Light-weight Listing Entry Protocol) -based purposes and companies to Cloud Identification or Google Workspace. Extra on this, right here.

Different security measures embody group-based coverage controls, endpoint administration, cloud id premium, context-aware entry, safety centre, S/MIME (Safe Multipurpose Web Mail Extensions) encryption, assured controls, and entry transparency.

Microsoft 365 provides the next security measures:

Microsoft Intune: Intune helps directors handle entry to knowledge from endpoint gadgets. It’s accessible on larger subscription plans.

Superior Menace Safety: It permits directors to configure filters that may determine and detect malicious hyperlinks and attachments. It was not too long ago rebranded as Microsoft 365 Defender.

Alternate On-line Safety: This function protects Microsoft 365 customers from spam and malware assaults.

Different security measures embody safety and privateness controls, customized permissions, password insurance policies, and extra.


Each Microsoft 365 and Google Workspace have devoted 24/7 telephone and electronic mail assist.

Admins and customers can discover a number of how-to articles and technical documentation round in style assist subjects. You can even take assist from licensed Google Workspace and Microsoft specialists.

Conclusion: Microsoft 365 Vs Google Workspace: Which is healthier?

Each Microsoft 365 and Google Workspace are glorious productiveness suites. Whereas Microsoft 365 provides much more options, Google Workspace is nice in the case of simplified collaboration.

When you should resolve, you’ll be able to suppose when it comes to these factors:

  • Worth: Whereas the entry-level enterprise plans provided by each the options are considerably related, there’s a extensive hole in space for storing. In Google Workspace Enterprise Starter, you solely get 30 GB of cloud storage for ₹125 per person/month versus Microsoft 365 Enterprise Primary which provides 1 TB of cloud storage for a similar worth. Nonetheless, the upper subscription plans in Google Workspace have beneficiant storage choices if you wish to discover.
  • Storage (each file and electronic mail): Do you might have a big and rising group? Does your group work remotely? Distant groups want extra on-line storage for simpler collaboration with the onsite groups.
  • Scalability: In case you are a startup or small enterprise, you would possibly need to go together with entry-level plans. For rising groups and enterprises, Microsoft 365 looks like a greater match with added safety and collaboration instruments.
  • IT sources: For small companies with a restricted IT workforce, Google Workspace would possibly come in useful with fewer admin administration complexities. Whereas Microsoft 365 Starter and Enterprise degree plans are simpler to handle, the identical can’t be stated for the Enterprise degree plans. You would possibly want a devoted IT group to handle the safety entrance.
  • Free Trial: The Microsoft 365 plans come for a free trial of 1 month – fairly beneficiant as in comparison with Google Workspace’s free trial of 14 days.
  • Desktop Functions: The strongest argument in favor of Microsoft 365 is the supply of desktop apps for phrase processing, spreadsheet, and presentation. It’s fairly helpful for organizations that work on MS Workplace Information and desires to ship, obtain, and edit information offline too.

A degree in favor of Google Workspace right here is which you could edit each Google Docs and MS Workplace paperwork with Google Workspace. Microsoft 365 solely helps MS Workplace paperwork.

  • Unique Apps: Microsoft 365 provides purposes like Sway and Stream. These apps or their equal aren’t accessible in Google Workspace.

In order for you assist in deciding which resolution might be proper for your small business, you may get in contact with our consultants at gross

Hope this text will enable you to make an knowledgeable resolution.



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