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Are Receipt Scanners Price It? 6 Issues to Know Earlier than You Purchase


Having a receipt scanner could make fast work of submitting your bills. Whether or not you are managing funds on your small enterprise or submitting taxes, it’s a must to know the place your cash is being spent. Receipts out of your purchases are prone to get misplaced in a sea of paperwork and miscellaneous papers. Bodily paperwork can get broken or destroyed.

Changing your printed receipts and paperwork into digital recordsdata will be the answer to those issues, and a receipt scanner is the proper device for the job. Some receipt scanners embrace on-line instruments that let you consolidate your receipts and entry them from wherever.

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Receipt scanners come in numerous varieties from bodily (eg. desktop and transportable scanners) to digital eg. (apps and on-line software program). However this device will be an funding, so earlier than you buy one, you’ll wish to perceive the important thing options one of the best ones have. I’ve additionally compiled a listing of one of the best receipt scanners to make use of for the most typical enterprise wants based mostly on these options.

Right here’s a fast rundown of an important options to search for in a receipt scanner. You might not want all of them, however use this information to seek out the proper one on your wants.

1. Portability

Should you want a solution to handle expense experiences and receipts for workers or contractors, you could want a receipt scanner that can be utilized on the go. This may come within the type of a stand-alone transportable scanner or digital software program.

The scale of the scanner is essential for portability, too. Search for a light-weight and compact gadget that might slot in a briefcase or backpack simply.

2. On-line Accessibility

Much like portability, having a receipt scanner that may be accessed on-line is handy. You’ll have extra functionality to combine with accounting software program to hurry up your workflow. You’ll additionally have the ability to entry your receipts from wherever at any time.

3. Storage Capability

Whether or not you like bodily storage or digital cloud storage, you’ll wish to take into account the boundaries included in your receipt scanner. WIll you be scanning receipts every single day or a number of instances a day? Will you employ it for particular events or solely throughout tax season? This may help you identify the quantity of storage you’ll wish to have on your receipt scanner software program or on an exterior arduous drive.

Don’t overlook the safety of the storage you select. You’ll wish to be sure that your saved receipts and paperwork are protected by multiple layer of safety. Whereas printed receipts and paperwork will be broken or destroyed bodily, digital paperwork can fall into the improper fingers with out correct safety measures.

4. Pace

Scanning receipts for expense experiences is arguably one of many least fulfilling duties for any skilled. Folks normally wish to full this job as shortly as attainable, and a lightning-fast receipt scanner may help with that. Some scanners can take a snapshot of your paperwork as shortly as 7.5 seconds flat. This turns out to be useful when it is advisable scan a number of receipts without delay.

5. File Varieties

Relying on what you’re utilizing them for, your receipts might must be in a selected format. Your tax preparer may choose all of your receipts be scanned and exported as PDFs whereas your work expense software program processes JPEG photos. Make sure you verify what file varieties your receipt scanner helps so that you just don’t should convert them manually as soon as they’re digitized.

6. Exportability

Lastly, be sure your scanner helps your complete workflow after you scan your receipts. Will you be importing them to cloud storage? Will you be emailing them to a different particular person? Your receipt scanner ought to have the ability to shortly export your scanned paperwork with ease.

Now that you’ve got the important thing options of a receipt scanner, take a look at one of the best receipt scanner apps in the marketplace as we speak.

1. SAP Concur Cellular App

Finest for: Company bills

Apps: iOS | Android

Worth: Request a quote

SAP Concur is a widely known expense administration system that serves companies’ expense and reimbursement wants. For corporations with massive groups that submit common expense experiences, the Concur cellular app serves as a receipt scanner, expense report system, mileage tracker, and extra.

Guide entry of receipts isn’t required, merely snap a photograph of the doc and add it to the system. The app shops the receipts on-line and shops them by date, so that they’re all the time accessible. Scanning a receipt takes only a few seconds with the Concur cellular app and uploads immediately. Storage capability is set based mostly on your enterprise’s particular person wants, so attain out to the Concur gross sales workforce for a detailed quote.

best receipt scanner: SAP Concur Mobile App Receipt scanner

Picture Supply

Professionals

  • Add receipts from images
  • On-line storage of receipts
  • All-in-one expense report resolution

Cons

2. Expensify

Finest for: An all-around receipt scanning app

Apps: iOS | Android

Worth: Free or subscription beginning at $4.99

Expensify is a cloud-based app for each iOS and Android. It is a receipt administration device that connects with Expensify instruments for expense reporting. This receipt scanner is transportable, on-line, and cloud-based so that you gained’t have to fret concerning the expense experiences or receipt recordsdata taking over area in your gadget. You should utilize your smartphone digicam to take a photograph of the receipt, the app will robotically pull out the costs. From there, you’ll be able to affiliate the cost with an expense report.

Understand that generally the receipt scanner is unable to completely seize the main points of your receipt. Make sure you double-check the bills to ensure the receipt expenses are added precisely.

best receipt scanner: Expensify Reciept Scanner

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Professionals

Cons

  • Sometimes fails to seize all receipt particulars

3. Receipts by Wave

Finest for: Freelancers and small enterprise homeowners

Apps: iOS | Android

Worth: Free with paid plans at 2.9% + $0.30 cents per transactionper use

Receipts by Wave is a receipt monitoring app that can be utilized by small enterprise homeowners (with about 10 staff) to remain on prime of receipts. It syncs together with your cloud-based expense reporting software program that may be accessed each on cellular and out of your pc. One most important perk of this device is that you should use it free of charge — making this receipt scanner possibility ideally suited for small companies and freelancerssimply beginning out.

Your information can sync with the Wave Accounting app so you’ll be able to keep on prime of your spending. It’s also possible to export the information to a wide range of accounting instruments, equivalent to QuickBooks and Excel if want be. Though this technique doesn’t but assist two-factor authentication, all of your receipts are scanned straight into your cloud storage so you will have safe entry to them whenever you want them.

best receipt scanner: wave receipt scanner

Picture Supply

Professionals

  • Free model
  • Cellular and desktop pleasant

Cons

  • Interface requires a little bit of a studying curve

4. NeatDesk

Finest for: Bulk scanning

Worth: $379.99

NetDesk is a software program/{hardware} combo that’s good for scanning picture-perfect receipts. You’ll want each the software program and scanner collectively to get one of the best use of this product, however in line with the Amazon critiques, it’s effectively price it.

This receipt scanner reads and extracts info from no matter you scan. And at 24 pages per minute — it will learn your paperwork quicker than you’ll be able to. It could actually scan as much as 50 pages without delay and extracts essential info for organized digital submitting. NeatDesk exports each doc to the NeatDesk cloud which comes with the software program. Ship your scanned receipts on to applications like Excel, Turbotax, H&R Block tax software program, and Outlook, simply to call just a few.

Sadly, this receipt scanner isn’t the simplest to take with you on the go, so maintain that in thoughts if you happen to select to buy it.

best receipt scanner: NeatDesk Receipt Scanner

Picture Supply

Professionals

  • Scans as much as 50 pages without delay
  • Works with Excel, Turbotax, and Outlook

Cons

5. NeatReceipts

Finest for: Group collaboration

Apps: iOS | Android

Worth: Beginning at $24 per thirty days

If it is advisable share your scanned expense receipts with a workforce of individuals or have them reviewed by a supervisor, this app is for you. The neat receipts cellular app is accessible for iOS and Android customers, and your scans are synced throughout gadgets. You should utilize this app wherever you will have entry to wifi so it’s remote-friendly.

Merely use the device to snap a photograph of your receipt whether or not you’re within the workplace, at residence, or offsite, and it will acknowledge the textual content on the doc. From there, you’ll be able to create expense experiences and even itemized expense lists. NeatReceipts helps all main file varieties together with PDF, JPG, PNG, TIFF, and HTML.

You’ll even save time in your workflow as NeatReceipts integrates with the most important account software program instruments and will be synced to your cloud storage system — meaning your paperwork will be uploaded precisely the place you need them in only one click on.

best receipt scanner: NeatReceipts Receipt Scanner

Picture Supply

Professionals

  • Helps a wide range of file varieties
  • Distant-friendly

Cons

  • In depth function choices could also be overwhelming

6. Evernote Scannable

Finest for: iOS customers

Apps: iOS

Worth: Free

iPhone or iPad customers, there’s a cellular receipt scanner only for you. You’ve in all probability heard of Evernote as a tremendous note-taking app, nevertheless it’s a multipurpose device that can be utilized for much more group wants. Identical to most cellular scanners on this record, you will have the power to preview the scan, discard, or retake the picture if the primary picture is not clear sufficient. The receipts might be saved to Evernote’s cloud-based app, and will be accessed on-line from wherever.

However right here’s the place Evernote stands out from the remainder: You’ll be able to edit your scanned receipts proper within the app. Add textual content, audio, and even photos to your scanned paperwork to make them as customized as attainable. This allows you to arrange your receipts utilizing a standards you set, not one that’s decided by the Evernote storage system.

Better of all, you’ll be able to search your scanned paperwork and so they’ll seem in real-time as you kind. How’s that for pace, on-line entry, and storage?

best receipt scanner: Evernote receipt scanner

Picture Supply

Professionals

  • Cellular-friedly
  • Edit scanned receipts

Cons

  • Takes longer to add bigger file sizes

7. Shoeboxed

Finest for: Tax season

Apps: iOS | Android

Worth: Beginning at $18 per thirty days

Sole proprietors, LLC holders, and freelancers have the power to write down off bills when it’s time to file taxes, however how are you aware what to expense? Should you’re something like most individuals, the quick reply is to trace all the things and maintain every receipt — then at tax time, kind by all of it together with your accountant. What a multitude.

The Shoeboxed app means that you can scan receipts and maintain observe of your mileage for tax reporting functions. It additionally provides you the power to specify which bills are deductible — making it the best device for tax time.

Create expense experiences straight inside the app and export them to your colleagues or tax preparer proper out of your telephone. The app works shortly — it takes simply so long as snapping a photograph and might deal with completely different report varieties. You’ll lastly get these receipts off your desk and into motion with Shoeboxed.

best receipt scanner: Shoebox Receipt scanner

Picture Supply

Professionals

  • Create expense experiences straight within the app
  • Export experiences out of your telephone
  • Specify which bills are deductible

Cons

  • Pricing is steep in comparison with different apps

8. Veryfi Core

Finest for: Knowledge privateness

Apps: iOS | Android

Worth: Beginning at $13.75 per energetic person per thirty days

Should you take care of delicate buyer information or medical info, you’ll want a receipt scanner that’s GDPR and HIPAA compliant. Veryfi Core provides you the power to automate information entry of receipts and bills which are delicate in nature with best-in-class safety features. It additionally automates tax coding and categorization to make tax day somewhat simpler for you and your accountant.

Pace isn’t a problem for the Veryfi app. In simply three seconds, it extracts information out of your scanned receipt so you’ll be able to arrange and put it aside shortly. Your information will be accessed from wherever, and you’ll collaborate together with your workforce at any time.

For an all-encompassing expertise, Veryfi works seamlessly with Logbook, Core, and Timesheets so all of your essential information is saved in a single place.

best receipt scanner: Veryfi Core Receipt scanner

Picture Supply

Professionals

  • Add groups for straightforward collaboration
  • CCPA, HIPAA and GDPR compliant

Cons

  • Dear if you happen to require a number of customers

9. Good Receipts

Finest for: Customized experiences

Apps: iOS | Android

Worth: Free

Nobody’s favourite a part of the day is scanning receipts so Good Receipts makes this job rather less mundane. Designed by a journey marketing consultant, this receipt scanning app was constructed with pace, portability, and accessibility in thoughts.

As soon as you have scanned your receipts into Good Receipts, you’ll be able to create customizable PDF, CSV, and ZIP experiences with out spending minutes deciding on the file kind for every scanned doc. Once you’re prepared to arrange your scanned receipts, you’ll discover 20 completely different default information varieties to kind and filter by (e.g. dates, worth, receipt classes, fee strategies, and extra.)

One other distinctive function of Good Receipts is its white labeling companies. With these companies, your organization can create a custom-made expense reporting app on your customers or clients.

best receipt scanner: Smart Receipts

Picture Supply

Professionals

  • Straightforward categorization and sorting options
  • Create and customise numerous file varieties

Cons

  • Should improve to paid model for automated backups to Google Drive

10. Vupoint ST470

Finest for: An on-the-go, transportable scanner

Worth: $119.99

For crisp scans of essential receipts and paperwork, the power to scan excessive dpi (dots per picture) is required. Vupoint ST470 scans as much as 1200 dpi with a built-in coloration LCD panel to preview scans to make sure they’re completely clear.

Among the best options of this scanner is its 2-in-1 functionality and portability. It capabilities as a desktop scanner, nevertheless it additionally has a removable wand you should use to scan. This wand is the proper dimension to take with you on the go, and it even comes with its personal carrying case.

Whereas the Vupoint ST470 would not provide the capacity to connect with cloud companies, it does have a micro SD card you should use to avoid wasting your receipts on the go.

best receipt scanner: Vupoint ST470 Receipt Scanner

Picture Supply

Professionals

  • Coloration preview panel for readability
  • Scans as much as 1200 dpi
  • Transportable

Cons

11. Brother ADS 2200

Finest for: Scanning receipts shortly

Worth: $329.99

The Brother ADS 2200 receipt scanner is nice for enterprise homeowners who scan receipts in bulk. For 2-sided receipts and invoices, this scanner captures each side on the identical time, at a price of 35 pages per minute. Along with saving you time, it scans your paperwork on to their supposed vacation spot — together with e-mail, pc folders, and USB drives. Supported file varieties embrace JPEG, PDF, TIFF, and PNG.

A downside to the pace of this scanner is that it should be utilized in a house or workplace the place it may be plugged in because it isn’t wi-fi. Its small compact dimension (5.8 x 11.8 x 7 inches) makes up for this as you should buy a carrying case and take it with you if you happen to journey and scan receipts away from work.

best receipt scanner: Brother

Picture Supply

Professionals

  • Bulk scanning capabilities
  • 2-sided scanning capabilities

Cons

  • Have to be plugged in to an outlet

12. Epson WorkForce ES-50

Finest for: A multi-purpose transportable scanner

Worth: $99.99

The Epson Workforce ES-50 is a light-weight, transportable scanner that means that you can scan receipts and different paperwork. It has auto-size detection to find out if you happen to’re scanning a small receipt or a full-size doc and saves it accordingly.

It really works with Home windows and Mac computer systems by way of USB. The entire textual content out of your scans is searchable, and the recordsdata will be uploaded to your pc and cloud-based instruments for straightforward entry on-line.

The Epson ES-50 scans a single web page in simply 5.5 seconds and uploads it on to the net storage account included with the software program. This receipt scanner works for each Home windows and Mac computer systems so you should use it in an workplace with completely different working programs.

best receipt scanner: Epson Workforce ES-50

Picture Supply

Professionals

  • Transportable
  • Auto-size detection for straightforward scanning

Cons

  • Single-side scanning solely

13. ABUKAI Bills

Finest for: Expense experiences on the go

Apps: iOS | Android

Worth: Free for infrequent customers, then beginning at $99 per 12 months for frequent customers

There’s a solution to handle expense receipts with out a lot effort? Signal me up! ABUKAI permits you to scan and save your receipts in simply two steps. First, take an image of your receipt. Second, submit the receipt to put it aside to your telephone.

The app handles processing your receipt and submitting it within the expense report you have already arrange, and experiences are exported to the e-mail deal with of your selecting.

Since this app sends your receipts on to your e-mail, you gained’t have entry to a storage system. As a substitute, you’ll want to look your inbox for the receipts that you just want. Due to this, you could discover worth on this app if you happen to solely scan receipts on a restricted foundation.

best receipt scanner: ABUKAI receipt scanner

Picture Supply

Professionals

  • Easy, 2-step course of
  • Experiences exported to your e-mail

Cons

  • No storage system entry
  • Not appropriate for prime quantity scans

You’re Able to Buy the Excellent Receipt Scanner

Should you’re studying this whereas standing within the printer and scanner aisle at Finest Purchase or studying it in a brand new window whereas searching receipt scanners, have in mind the six suggestions we mentioned at the start of this put up. A receipt scanner isn’t the most cost effective buy you’ll make on your residence or work workplace so I hope this information makes the choice somewhat simpler.

Whereas your receipt scanner would not want each bell and whistle on the market, you wish to ensure you have the options you want at a worth you’re keen to pay for a decluttered desk and arranged file cupboard.

Editor’s word: This put up was initially revealed in July 2021 and has been up to date for comprehensiveness.

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